You can also download this Reimbursement Policy here.
IGLYO will reimburse your travel costs up to €300 after the conference by bank transfer, on receipt of the reimbursement form, with all receipts. If you are travelling from Turkey, we will reimburse your travel costs up to €400. You must send all needed digital versions of documents and receipts no later than 15 days after the event ends.
In order to be reimbursed for your travel you must meet the following conditions:
All accommodation and meals are provided as part of the conference. IGLYO expects all participants to book their own travel, but can assist with this in special circumstances. If you need IGLYO to book your flight directly, please fill out this form by 28 May 2023, 23:59 CET.
If you book travel and are no longer able to attend, we will not be able to reimburse the travel expenses. We encourage you to consider refundable options where possible.
Tickets & Receipts
In order to receive a reimbursement the following must be provided:
Whenever possible, you should check in online prior to departure and save the copy of electronic boarding passes to be sent with your reimbursement form after the event. If you're not able to provide a boarding pass, we will not be able to reimburse your travel. Please note that some budget airlines require you to check in online to avoid additional charges.
What can be reimbursed
What cannot be reimbursed
If the above criteria are not met, reimbursement may not be possible.
If luggage is not included in the ticket price, you are allowed to book one item of hold/cabin luggage (smallest available). Any additional items of luggage or excess baggage costs will not be reimbursed by IGLYO, unless agreed with IGLYO in advance and/or needed for medical purposes.
Missed travel or failure to attend
Any expense related to the conference, which is missed or not attended will not be reimbursed or will need to be paid back to IGLYO in full unless there is a valid reason.
Legitimate reasons include:
Non-legitimate reasons include:
Reimbursements will only be processed when accompanied by the form, receipts, tickets and boarding passes. Failure to provide these will mean your reimbursement cannot be paid.
The participants should be present for the entire session. Participants attending less than 80% of the total duration of the session will not be reimbursed.
Refund of the Academy fee
The Academy fee is fully refundable up until 25 June 2023 (2 weeks prior to the event), after which it is no longer refundable. To ask for a refund, please email our Admin Officer Maruschka at email@example.com.